Procare pricing is quote-based. Procare Solutions does not list prices on its website, so you request pricing and a team member walks you through a quote for your program.
What Procare does publish is how its pricing works: one monthly price, no per-child charges, no setup fees, and no contracts. The costs to plan for sit outside that price, mainly payment processing through Tuition Express and paid add-ons.
This guide covers what Procare confirms about its pricing, what is and is not included, and what to ask before you sign.
Best for
Centers getting a Procare quote
Covers
How Procare prices, what is included, costs beyond the subscription, and quote-call questions
Based on
Procare's pricing page, blog, and support site, plus verified review sites
Updated
November 2026
Key takeaways
- Procare does not publish a current price. You request pricing and get a quote for your program.
- Procare's model is one monthly price with no per-child charges, no setup fees, and no contracts, per Procare.
- Payments run through Tuition Express, Procare's own processor, and your rates come on the quote, not the pricing page.
- Procare Early Learning, Professional Development, and third-party integrations cost extra.
- Procare acquired Playground on September 14, 2026. Both are still sold separately, so ask whether your price is locked.
Procare pricing at a glance
Here is what Procare's own pages state as of November 2026.
| What Procare confirms | |
| Pricing model | Quote on request, described as one monthly price |
| Per-child charges | None |
| Setup fees | None, with setup, training, and data migration help included |
| Contracts | No contracts or lock-in periods |
| Multi-center management | Included in the platform, not a separate enterprise add-on |
| Payment processing | Through Tuition Express, rates not published |
| Add-ons | Procare Early Learning, Professional Development, and third-party integrations |
The short version: Procare can be easier to budget for than per-child platforms because the subscription does not rise with enrollment. The number you still need from sales is the monthly price itself and your payment processing rates.
How much does Procare cost?
Procare does not publish a current price. Its pricing page describes "one low monthly price" and asks you to request pricing, with a phone line for sales.
Older figures are still floating around. In a response on G2 labeled as coming from Procare Solutions, posted more than two years ago, Procare said its single-center solution started at $79 a month and its version for smaller and in-home programs cost $25 a month.
Procare's current pages do not repeat those numbers. Treat them as a historical reference point, not a quote, and confirm the current price with Procare directly.
Procare solutions pricing plans
Procare does not name pricing tiers on its pricing page. Its pages describe two broad setups, sized by the type of program.
| Setup | Who it is for | What Procare says |
| In-home solution | Residential daycares | Supports up to 15 children, with no contracts, setup fees, or per-child charges |
| Center solution | Licensed centers, before and after school programs, multi-site organizations | One monthly price covering enrollment, billing, attendance, staff scheduling, communication, and compliance reporting |
Procare says multi-center management, including unified reporting, centralized family records, and cross-location staff visibility, is part of the platform rather than a separate enterprise invoice. It also says adding locations does not require renegotiating terms.
If you run more than one site, ask how the monthly price scales per location, since that part is not published.
Procare software pricing: what is included
Procare's blog on pricing myths, updated July 13, 2026, lists what comes with the monthly price. According to Procare, the subscription includes:
- Core software and regular updates
- Enrollment, billing, attendance, staff scheduling, parent communication, and compliance reporting
- Data security protections
- Customer support
- Setup support, staff training, data migration help, and configuration
Procare states there are no setup fees and no contracts or lock-in periods. That is worth getting in writing on your quote, along with the notice period if you decide to leave.
Procare cost beyond the subscription
The monthly price is not the whole bill. These are the costs Procare lists separately, or that sit outside the core plan.
Tuition Express payment processing
Tuition Express is Procare's integrated payment processing service. It handles recurring ACH (automated clearing house) bank transfers and card payments, online payments, and card payments at the front desk, and posts transactions back into Procare.
Procare does not publish Tuition Express rates on its pricing page. On GetApp, reviewers of Tuition Express raise concerns about high credit card processing fees, while also noting that support resolves most issues quickly.
Because this cost grows with your tuition volume, it can end up larger than the subscription. Size it before you sign:
- Total your monthly tuition collected electronically
- Split it between card and ACH payments
- Apply the Tuition Express rates from your written quote
- Decide whether you absorb the fees, pass them on, or build them into tuition
On that last point, Procare's 2025 industry report notes that more centers are now building card fees into their tuition rather than charging them separately.
Paid add-ons
Procare names these as optional extras, quoted separately:
- Procare Early Learning
- Professional Development for staff
- Third-party integrations such as Checkr for background checks, Gusto for payroll, and QuickBooks for accounting
If any of these are part of your reason for choosing Procare, ask for each as its own line on the quote.
Messaging limits
Procare's in-home daycare page lists text messaging to families with a limit of 400 messages a month. If you rely on SMS for pickup alerts or closures, ask whether the same limit applies to your plan and what happens when you exceed it.
Procare childcare software pricing 2026 and the Playground acquisition
Procare acquired Playground, another childcare management platform, on September 14, 2026. Both products are still sold separately, and neither company has announced pricing changes.
Still, if you are signing or renewing in the next year, it is fair to ask whether your price is locked, and whether product changes from the acquisition could affect what you pay. We cover the deal in full in our Procare acquires Playground FAQ, and compare the two products in Procare vs Playground.
What reviewers say about Procare's value
Review sites help show how centers feel about cost once they are using the product.
| Source | What it shows |
| Capterra | 4.6 overall and 4.5 for value for money, across more than 2,700 reviews |
| Capterra | 4.4 for ease of use and 4.6 for customer service |
| GetApp (Tuition Express) | Reviewers raise concerns about high credit card processing fees |
Across reviews, directors tend to value having billing, attendance, and communication in one system. The recurring complaints relate to processing fees and the learning curve for new staff, rather than the subscription price itself.
Questions to ask on your Procare quote call
Bring this list to the call. Written answers make it far easier to compare Procare against other childcare software.
- What is our exact monthly price, and what does it cover?
- How does the price change if we add a location or more children?
- What are the Tuition Express card and ACH rates on our account?
- Are there any monthly minimums or per-transaction charges on payments?
- Which features shown in the demo are add-ons, and what does each cost?
- Is our price locked, and how much notice do we get before an increase?
- Can we export all family, billing, and attendance data if we leave?
If you are comparing quotes, our breakdown of Brightwheel pricing covers the same questions for Brightwheel's free and Premium plans. To see how Procare users rate billing, support, and the app, read our roundup of Procare Solutions reviews.
For a side-by-side look at how Procare's pricing model compares with other platforms, including Famly, Storypark, Daily Connect, and more, see our full guide to childcare software pricing.
Where illumine fits
illumine is an AI-native childcare management platform used by more than 4,000 centers across 60+ countries. We also quote based on your setup, and our plans are structured by the number of centers you run:
Essentials, for 1 to 2 centers
Parent communication, attendance, billing, and enrollment
Growth + AI, for 3 to 10 centers
Adds learning and assessment tools, multi-site management, and advanced CRM automations
Scale, for 10+ centers
Adds a multi-site command center, advanced reporting, API access, SSO (single sign-on), and custom onboarding and migration
See the full breakdown on our pricing page. If payment processing is your main concern with Procare, our Procare alternatives for childcare billing guide is a good next read.
For a side-by-side view, read illumine vs Procare, or see what changes when centers switch on our Procare alternative page.
Why trust this article
This article is built from public sources only: Procare's pricing page, its in-home daycare page, its published blog on pricing myths, a response on G2 attributed to Procare, and review data from Capterra and GetApp. We have not used Procare hands-on, and we have not received a Procare quote.
Where a figure is not published by Procare today, such as current monthly prices or Tuition Express rates, we have said so rather than repeat unverified estimates from third-party sites.
Frequently asked questions on Procare pricing
How much does Procare cost?
Procare does not publish a current price. It describes its pricing as one monthly price with no per-child charges, no setup fees, and no contracts, and gives exact figures through a quote. An older response on G2 attributed to Procare cited $79 a month for a single center and $25 a month for in-home programs, but those figures are more than two years old.
What is included in Procare's monthly price?
According to Procare, the monthly price includes core software, updates, data security, customer support, and features such as enrollment, billing, attendance, staff scheduling, parent communication, and compliance reporting. Setup support, staff training, and data migration help are also included.
Does Procare charge per child?
No. Procare states that its pricing has no per-child charges, so the subscription does not rise as enrollment grows. Payment processing fees through Tuition Express still scale with the tuition you collect.
Does Procare have setup fees or contracts?
Procare says it has no setup fees and no contracts or lock-in periods. Confirm both in writing on your quote, along with the notice needed to cancel.
How much are Procare's Tuition Express fees?
Procare does not publish Tuition Express rates on its website. Ask for the card and ACH rates for your account in writing, and check whether there are monthly minimums or per-transaction charges.
Is there a free version of Procare?
Procare does not offer a free plan. Its in-home solution is designed for residential daycares with up to 15 children, and is also priced by quote.
Will Procare's pricing change after the Playground acquisition?
Procare acquired Playground on September 14, 2026, and neither company has announced pricing changes. If you are signing or renewing, ask whether your rate is locked for the full term.
