Stop Chasing. Automate Tuition, Subsidy and Payments.
From tuition to subsidies and collections, everything runs automatically so your team doesn't have to.
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Built for real childcare billing
Flexible billing plans for daycare centers — weekly, monthly, attendance-based
Monthly, weekly, bi-weekly, or custom. Match your centre schedule exactly. Set different cycles per programme or classroom.
Set up recurring tuition and one-time charges for events or supplies, and manage enrollment deposits, all from one plan.
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Automatically calculate subsidy coverage, track authorisation periods, and get alerts before they expire so you never miss a renewal.
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Send professional branded invoices with your centre's logo, name, and payment details, automatically generated and delivered.
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Set up automatic payment reminders before and after due dates. Late fees are applied based on your rules. No manual follow-up needed.
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When enrollments change, billing stays accurate
Automatic Proration
Child joins mid-month or leaves early? Tuition is prorated automatically
Promotional Discounts
Offer sibling discounts, employee pricing, or custom promotions applied automatically
Dynamic Add-on Charges
Extra meals, transport, or activities? Charges are added based on the service
Late Payment Fees
Configurable late fees kick in automatically when payments are overdue
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Billing that works for parents, not against them
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Flexible pay with ACH, card, autopay parents choose what works best
Split billing by dividing invoices across parents or agencies
Complete transparency with clear invoices, balances and credits
Instant access to Form 2441 with EIN for tax-ready statements
Subsidy collection without the paperwork
Built-in subsidy calculator. Auto apply parent co-pays and program splits
Track approvals for CCAP, Head Start, DHS, DCFS, and other programs
Auto-generate claims & reports. Submit accurate claims without manual work
Expiry alerts & reminders. Never miss renewals or lose approved revenue
Kids Spot achieved 2x faster payment cycles with illumine
Know your revenue in real time
Multi-center billing dashboard with QuickBooks and Xero sync
Real-time dashboard
Auto apply parent co-pays and program splits within the built in calculator
Multi-center insights
CCAP, Head Start, DHS, DCFS, and other government programs can be tracked
Aging & tracking
Submit accurate claims and reports without manual work. Save time and reduce errors
Forecasting
Never miss renewals or lose approved revenue. Stay on top of your contracts with timely
Trust, built into billing
We’ve lived the creative chaos ourselves so we built a simpler way to connect and collaborate.
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No hidden fees
Real-time visibility across centers with standardized processes and centralized oversight.
Full audit trail
Real-time visibility across centers with standardized processes and centralized oversight.
1–2 day payouts
Real-time visibility across centers with standardized processes and centralized oversight.
How illumine Billing Compares
| Feature | illumine | Brightwheel | Procare |
|---|---|---|---|
| Government subsidy split billing |  | .svg) | |
| ACH bank draft payments | | | Limited |
| Zero processing fees to center | | .svg) | 2% Fee |
| Attendance-based invoicing | | | |
| Multi-payer/ split invoices | | | |
| QuickBooks + Xero sync | | Quickbooks only | |
| CACFP tracking | | | |
| Parent tax statements (Form 2441) | | | |
| Setup cost | $0 | $0 | Varies |
| Migration support | | | |
| 24/7 human support | | | |
| Multi-center billing dashboard | | | |
Frequently asked questions
What makes illumine the best billing software for child?
illumine is the leading childcare billing software trusted by over 3,000 preschools and daycare centers worldwide. Parents can view all invoices and make payments directly through the app. Staff can set up tuition plans, automate invoicing, and send reminders - saving time and minimizing errors. Owners benefit from real-time visibility into billed amounts, collections, and payment delays.
How does illumine's day care billing software improve cash flow?
illumine improves cash flow with daycare-specific billing automation like one-click invoicing, attendance-based billing, and late fee management. Administrators can view outstanding balances at any time and send automated reminders. With secure, integrated payment gateways, parents can pay instantly - resulting in faster collections and consistent cash flow.
Can illumine serve as accounting software for my day care business?
Yes, illumine is more than just a billing tool - it's the ideal accounting software for daycare businesses. It offers real-time financial reporting, expense tracking, and revenue forecasting, all in one place. Integrating with platforms like QuickBooks and Xero, Illumine simplifies your daycare bookkeeping.
Does illumine support preschool accounting features?
Absolutely. Create custom fee plans, apply subsidies, discounts, or tax rates, and tailor your invoices with school branding and specific payment instructions. You can also generate detailed tax reports, while parents get access to annual tax summaries through the app.
How does the childcare invoicing software handle flexible billing?
illumine's invoicing software offers unmatched flexibility. Create one-time, recurring, or attendance-based tuition plans. The system supports custom billing cycles - monthly, weekly, annually, or a term you define. Collect deposits, apply discounts, and add tax codes as needed.
Is illumine a good fit for small day care centres?
Definitely. illumine is designed to support small daycare centers with an intuitive interface and all the essential bookkeeping features. Easily manage expenses, track income, and generate insightful financial reports - all without needing an accounting background.
Is illumine scalable for growing child care centres?
Yes. illumine generates professional, school-branded invoices and sends automated payment reminders. Payments are securely processed through integrated gateways, and the entire invoicing and follow-up experience scales seamlessly as you add centers.
How do I get started with illumine?
illumine's onboarding is quick and seamless. We offer 24/7 human support (no bots!) and tailored training to get you up and running in no time. There's always a human on the line.
Ready to get paid faster with less work?
See illumine's billing features live in a 30-minute demo. No commitment, no pressure. Just your questions and a working product.