Contactless Check In & Check Out

With the new normal the whole world is now moving to be contactless. From contactless payments, contactless orders, to contactless deliveries.

For students and teachers to be in a safe environment once they reopen we have designed a contactless check-in and check-out feature. Read the below steps to know how parents can check in and check out the students along with the COVID questionnaire form.

Illumine makes logging attendance highly simplified. With no hassle of paperwork and manual entries, the attendance tracking system at your school is both efficient and fast-paced.

Steps to manually record student /staff attendance

  • Go to attendance in the menu
  • Click on either student/staff attendance
  • To check in a student/staff, click on the check in button on the top right
  • Then select the students/staff you want to mark present
  • Select the time of check-in
  • Choose either the on-time or late check-in option. To mark a student late, choose the late-check-in option and a late label will appear next to their name on the attendance sheet.
  • Additionally, you also have an option to enter the temperature of students and staff.
  • Click on submit and the student/staff will be mark present
  • In the case of students, a notification will immediately get sent to parents alerting them that their child has been marked present.

Steps to check out a student/staff

  • Go to attendance in the menu
  • Click on either student/staff attendance
  • To check out a student/staff, click on the check out button on the top right
  • Then select the students/staff you want to check out
  • Select the time of check out
  • Choose either the on-time or late check-in option
  • Click on submit
  • In the case of students, a notification will immediately get sent to parents alerting them that their child has checked out of the school.

How to mark attendance using the QR code scanner

  • On the parent app of Illumine, on the top right corner, there is a QR code scanner.
  • Place the scanner on the QR code placed in the school and Scan the QR code.
  • Once you scan your child details will pop up and now click on Take your picture card. Take your picture.
  • Once you take the picture Check-in form will open up, fill in the details, you can also add any attachment or doctor certificate if asked by the school. And click on Post after filling up the details
  • You have now self-checked your child The form will be submitted to school as well as it will appear in your child’s timeline.
  • Similarly, you can do the check-out procedure during picking up your child from school.

Teachers also can now also check in using the QR code and mark their attendance.

How to mark attendance using Kiosk code?

Illumine’s kiosk mode lets you check in students/staff by entering their kiosk code (a unique ID) on the childcare app. This usually involves school owners deploying a phone or a tablet at the school, which can be used for checking in and checking out students and staff.

  • On the teacher app of Illumine, go to more and then go to the kiosk option.
  • You will need to enter a code to enter/exit the mode. The password is set to 0000 by default. 
  • To change the password, go to miscellaneous settings under more and enter the new password under the kiosk code section.
  • To check in/check out a student/staff, go to the kiosk option, enter the password, and then enter the student’s or staff’s kiosk code. 
  • Next, you also have an option to record temperature while check-in.
  • The person checking in or checking out needs to click a picture.
  • Once done, the attendance will be updated.
  • In the case of students, a notification will immediately be sent to parents alerting them that their child has checked in or checked out of the school.

How to update attendance

In case you entered the wrong check-in time or marked a student absent/present by mistake, Illumine lets you update and correct the attendance.

  • Go to attendance in the menu, and then go to student attendance
  • Click on the three dots on the top right of the screen and click on mark pending. Select the students whose attendance you want to update and click on submit. You’ll see the selected students no longer appear in the checked-in list.

Powered by BetterDocs