AI-powered childcare billing software
Stop Chasing. Automate Tuition, Subsidy and Payments.
From tuition to subsidies and collections, everything runs automatically so your team doesn't have to.
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Built for real childcare billing
Flexible billing plans for daycare centers — weekly, monthly, attendance-based
Flexible Billing Cycles
Monthly, weekly, bi-weekly, or custom. Match your centre schedule exactly. Set different cycles per programme or classroom.
Recurring, One-time & Deposits
Set up recurring tuition and one-time charges for events or supplies, and manage enrollment deposits, all from one plan.
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Subsidy Calculators & Alerts
Automatically calculate subsidy coverage, track authorisation periods, and get alerts before they expire so you never miss a renewal.
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Branded Invoices
Send professional branded invoices with your centre's logo, name, and payment details, automatically generated and delivered.
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Reminders & Late fees
Set up automatic payment reminders before and after due dates. Late fees are applied based on your rules. No manual follow-up needed.
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When enrollments change, billing stays accurate
Centers recover an average of $2,600/ month in missed charges with illumine
Automatic Proration
Child joins mid-month or leaves early? Tuition is prorated automatically
Promotional Discounts
Offer sibling discounts, employee pricing, or custom promotions applied automatically
Dynamic Add-on Charges
Extra meals, transport, or activities? Charges are added based on the service
Late Payment Fees
Configurable late fees kick in automatically when payments are overdue
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Billing that works for parents, not against them
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Flexible pay with ACH, card, autopay parents choose what works best
Split billing by dividing invoices across parents or agencies
Complete transparency with clear invoices, balances and credits
Instant access to Form 2441 with EIN for tax-ready statements
Subsidy collection without the paperwork
Built-in subsidy calculator. Auto apply parent co-pays and program splits
Track approvals for CCAP, Head Start, DHS, DCFS, and other programs
Auto-generate claims & reports. Submit accurate claims without manual work
Expiry alerts & reminders. Never miss renewals or lose approved revenue
Kids Spot achieved 2x faster payment cycles with illumine
Know your revenue in real time
Multi-center billing dashboard with QuickBooks and Xero sync
Real-time dashboard
Auto apply parent co-pays and program splits within the built in calculator
Multi-center insights
CCAP, Head Start, DHS, DCFS, and other government programs can be tracked
Aging & tracking
Submit accurate claims and reports without manual work. Save time and reduce errors
Forecasting
Never miss renewals or lose approved revenue. Stay on top of your contracts with timely
Trust, built into billing
We’ve lived the creative chaos ourselves so we built a simpler way to connect and collaborate.
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No hidden fees
Real-time visibility across centers with standardized processes and centralized oversight.
Full audit trail
Real-time visibility across centers with standardized processes and centralized oversight.
1–2 day payouts
Real-time visibility across centers with standardized processes and centralized oversight.
How illumine Billing Compares
| Feature | illumine | Brightwheel | Procare |
|---|---|---|---|
| Government subsidy split billing |  | .svg) | |
| ACH bank draft payments | | | Limited |
| Zero processing fees to center | | .svg) | 2% Fee |
| Attendance-based invoicing | | | |
| Multi-payer/ split invoices | | | |
| QuickBooks + Xero sync | | Quickbooks only | |
| CACFP tracking | | | |
| Parent tax statements (Form 2441) | | | |
| Setup cost | $0 | $0 | Varies |
| Migration support | | | |
| 24/7 human support | | | |
| Multi-center billing dashboard | | | |
Data based on publicly available information as of 2025.
Government subsidy
split billing
illumine
Brightwheel
Procare
ACH bank draft
payments
illumine
Brightwheel
Procare
Limited
Zero processing
fees to center
illumine
Brightwheel
Procare
2% Fee
Attendance-based
invoicing
illumine
Brightwheel
Procare
Multi-payer/
split invoices
illumine
Brightwheel
Procare
QuickBooks
+ Xero sync
illumine
Brightwheel
Quickbooks only
Procare
CACFP tracking
illumine
Brightwheel
Procare
Parent tax statements
(Form 2441)
illumine
Brightwheel
Procare
Setup cost
illumine
$0
Brightwheel
$0
Procare
Varies
Migration support
illumine
Brightwheel
Procare
24/7 human support
illumine
Brightwheel
Procare
Multi-center billing
dashboard
illumine
Brightwheel
Procare
Data based on publicly available information as of 2025.
FAQS
Frequently asked questions
What makes illumine the best billing software for child?
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How does illumine's day care billing software improve cash flow?
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Can illumine serve as accounting software for my day care business?
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Does illumine support preschool accounting features?
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How does the childcare invoicing software handle flexible billing?
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Is illumine a good fit for small day care centres?
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Is illumine scalable for growing child care centres?
Lorem ipsum dolor sit amet, consectetur adipiscing elit. Suspendisse varius enim in eros elementum tristique. Duis cursus, mi quis viverra ornare, eros dolor interdum nulla, ut commodo diam libero vitae erat. Aenean faucibus nibh et justo cursus id rutrum lorem imperdiet. Nunc ut sem vitae risus tristique posuere.
How do I get started with illumine?
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Ready to get paid faster with less work?
See illumine's billing features live in a 30-minute demo. No commitment, no pressure. Just your questions and a working product.